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WSER Administrative Assistant Position

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Administrative Assistant Position (Part-Time)

Job Description

Western States Endurance Run is a 501(c)(3) nonprofit located in Auburn, California. We are looking for a part-time Administrative Assistant to support the Race Director in daily operations and longer-term projects as needed. Main duties include organizing and maintaining records and files, responding to emails and inquiries from the public, and assisting the Race Director on an as-needed basis with ongoing work and projects. Our ideal candidate has strong computer skills, is competent in assuming delegated duties, can work independently, and is a critical thinker ready to solve problems before they become obstacles. If you have previous experience as an Administrative Assistant or in a similar role and think you’re a good fit, we’d like to hear from you.


  • Assist the Race Director with ongoing daily operational and project needs, as assigned
  • Organize and maintain a filing system for documents and records, including government correspondence and filings
  • Answer emails and queries from the public
  • Maintain and update company databases
  • Maintain a calendar and schedule meetings
  • Distribute, organize, and store correspondence, including emails, letters, and packages

Requirements and skills

  • Work experience as an Administrative Assistant or similar role
  • Experience with MS Office (MS Excel and MS Word) (required)
  • Experience with WordPress, Dropbox, Calendars, Googledocs, Asana, Quickbooks, Ultrasignup backend tools, Additional Insured Certificates (through RRCA) (preferred)
  • Strong organization skills with a problem-solving attitude
  • Attention to detail


This is a work from home position with occasional in person meetings and training at our office in Auburn, California.

Salary & Schedule

Up to $25,000/year. $25 – $30/hour depending on experience.

Flexible hours and schedule, with busier times:

  • October to early-December (before and after Lottery)
  • February to early-July (before and after Memorial Day Training Runs and Western States 100-Mile Run)

To apply:

We are no longer accepting applications.